Party Planning Timeline: Staying Organized for London Kids Parties Bazinga Parties

Party Planning Timeline: Staying Organized for London Kids Parties

Author: Rose Novotny  |  Last Updated: 13 July 2023

Planning a kids’ party in London can be an exciting and rewarding experience, but it can also be overwhelming without proper organization. To ensure a smooth and successful celebration, it’s essential to create a party planning timeline. A well-structured timeline helps you stay organized, manage tasks efficiently, and avoid last-minute stress. In this blog post, we’ll guide you through a fun and interesting party planning timeline for London kids’ parties, ensuring that every step of the planning process is smooth and enjoyable.

Six to Eight Weeks Before the Party:

The key to a successful kids’ party is early planning. Start by determining the party theme and discussing it with your child. Once you have a theme in mind, set the party date and time, keeping in mind the availability of your child’s friends and family. Create a guest list and send out invitations, either through traditional mail or via electronic means. Begin researching and booking the party venue if necessary, ensuring it aligns with your chosen theme and budget.

Four to Six Weeks Before the Party:

With the invitations sent out, it’s time to focus on the party details. Decide on the party activities and entertainment, such as face painters, magicians, or balloon artists. Research local vendors and book their services in advance to secure your preferred date and time. Start brainstorming ideas for party decorations, including DIY options that fit your theme. Begin gathering supplies and materials needed for the decorations, ensuring you have ample time for any necessary crafting or ordering.

Three Weeks Before the Party:

As the party date draws nearer, finalize the menu and plan the food and drinks. Consider the preferences and dietary restrictions of the attending children and prepare a variety of kid-friendly options. If you’re planning to order a custom cake or cupcakes, place the order with a reputable bakery in advance. Take this opportunity to organize any party games, activities, or crafts you have planned, ensuring you have all the necessary materials and instructions.

Two Weeks Before the Party:

Now is the time to focus on the finer details of the party. Purchase or create the party decorations, including balloons, banners, tablecloths, and centerpieces. Consider adding personal touches, such as themed party favors or customized items. Create a detailed schedule or timeline for the party day, including arrival times, activity slots, and any necessary transitions. Share this schedule with any hired vendors or helpers to ensure everyone is on the same page.

One Week Before the Party:

With one week to go, it’s time to send out a friendly reminder to RSVP for the party. Begin finalizing the party decorations, ensuring everything is in place for the big day. Confirm any vendor bookings and double-check their arrival times and requirements. Purchase non-perishable items for the party, such as goody bag fillers or prizes for games. Prepare a checklist of items you need to purchase or pack on the day of the party, including food, drinks, utensils, and any additional decorations.

The Day Before the Party:

On the day before the party, gather all the supplies and materials you’ll need for the following day. Set up the party area as much as possible, placing decorations, setting the table, and arranging any activity stations. Prepare any food items that can be made in advance, such as prepping fruits or baking cookies. Ensure the party venue, if applicable, is clean and ready for the festivities.

The Day of the Party:

It’s party day! Wake up early and double-check your checklist to ensure you have everything you need. Set up any remaining decorations, including balloons and signage. Prepare the food and drinks, keeping them fresh and ready for serving. Dress the party area with the final touches, such as table settings and centerpieces. As guests arrive, greet them warmly and guide them through the planned activities and entertainment.

During the Party:

Once the party is in full swing, focus on ensuring the children are engaged and entertained. Keep an eye on the schedule to ensure activities and games run smoothly and on time. Capture precious moments with photos or videos, documenting the joy and excitement of the party. Be present and enjoy the celebration alongside your child, creating memories that will last a lifetime.

After the Party:

As the party winds down, express gratitude to the guests for attending and participating. Assist your child in writing thank-you notes or messages for their friends, adding a personal touch to show appreciation. Clean up the party area, returning it to its original condition and properly disposing of any waste. Reflect on the party’s success and note any lessons or ideas for future celebrations.


Planning a kids’ party in London can be a thrilling adventure, and a well-structured party planning timeline ensures a smooth and enjoyable experience for both you and your child. By breaking down the tasks and activities into manageable steps, you’ll stay organized and avoid last-minute stress. From setting the date and sending out invitations to finalizing decorations and preparing the party area, each stage of the timeline contributes to a successful and memorable celebration. So grab your calendar, embrace the planning process, and get ready to host an unforgettable kids’ party in London.